Work orders, dispatch, mobile capture, AI photo QA, barcode inventory, scheduling, billing files, bookkeeping, ask-anything AI, and live crew performance — in one database. Built for crews that run jobs in the field, not for an office that never leaves the desk.
Today · 47 work orders
23 complete · 18 active · 6 queued
123 Oak St · Cedar Park
M. Dingee · 8:42a · 14m on site
456 Main Ave · Republic MO
J. Squier · 9:15a · QA passed
789 Elm Dr · New Chicago
M. Dingee · ETA 12 min
321 Pine Ct · Cedar Park
Unassigned · priority 2
654 Maple Ln · Republic MO
J. Squier · 7:30a · invoiced
Six tools and a group text.
Work orders live in a spreadsheet. Photos get texted to a group chat nobody can search. Foremen call in completions at the end of the day — if they remember. Someone re-keys it all into the customer's billing system, then again into QuickBooks. You find out a job lost money 45 days after it closed.
Every contractor we talk to is stitching the same mess together.
Orbit replaces the whole stack. One place to dispatch, capture, QA, bill, and watch margin — so the job closes the second the foreman taps Done, not three weeks later.
The operational core
Work orders, dispatch, mobile, billing, reporting. The foundation. Everything else stacks on top.
Map view, route optimization, real-time crew status. Sequence the day, reassign on the fly, see every ETA.
PWA, offline-tolerant, geofenced clock-in. The foreman finishes the WO in the truck — photos, signatures, capture, all on the phone.
Export the exact format your customer's billing system expects. No re-keying, no rejections, no 30-day chase for payment.
Completion rate, productivity per crew, days on site, exception queues. Drill from a number to the WO in two clicks.
Assign crews, track subs, and see productivity per team — your guys and theirs, side by side.
Branded progress reports your customer actually reads — pulled from live field data, not rebuilt in a deck every Friday.
What sets Orbit apart
Anyone can hand you a WO list. These are the things that actually move your margin — and you won't find them stitched into a spreadsheet.
Orbit reviews every completion photo the moment your crew taps Done — checking the serial against the WO, the reading for legibility, the angles, and the fitting for leaks. Defects and missing photos get flagged and routed back to the crew before anything reaches your customer.
Automatic review on 100% of completions
No more spot-checking a folder of photos at night
Serial, reading & angle verification
The serial in the photo has to match the WO
Instant rejects back to the crew
They fix it on site, not on a truck roll next week
Clean packets your customer can't bounce
Fewer rejections, faster payment
WO-1042 · 123 Oak St
5 photos · reviewed in 1.4s
Orbit's scheduling engine books the work for you. Ship mailers to a whole route or one address at a time, let residents self-book by QR code or text, and put an AI call center on the phones to schedule and confirm — so your crews show up to a full day, not a guess.
Route-based or individual mailers
Print-and-ship by route, or one-off as jobs come in
QR-code self-booking
Resident scans the mailer, picks a slot, done
Two-way texting & reminders
Confirmations and reminders cut no-shows
AI call center
Answers, books, and confirms — never misses a call
Mailers sent
1,240
Booked
318
No-show
4%
Booking channels
Next available · Crew B
Tue 8:00a–10:00a · 6 open slots
Scan the meter and MIU at the point of install. Orbit matches them to the work order, decrements inventory, and builds the custody chain automatically — the scan is the completion. You always know what is on which truck and what went in the ground.
Scan-to-complete
The barcode closes the WO — no double entry
Auto-match serial to work order
Wrong meter on the wrong WO gets caught instantly
Live inventory by crew and truck
Know what is staged, installed, and missing
Reconciliation reports for the customer
Ship the count straight from the field
WO-1042 · 123 Oak St
MatchedCustody
Warehouse → Truck 3 → 123 Oak St
Inventory decremented · Truck 3 · 23 meters left
Orbit turns field data into the story of the job: who's productive and why, who's still ramping, and who's quietly costing you money. Breakeven per crew member against their own pay, ramp curves for new hires, and a documented paper trail when it's time to coach — or part ways.
Breakeven per person
Field pay vs. what they actually produced
New-hire ramp tracking
Is day 18 on curve or falling behind?
Timing & exception attribution
Where the day actually went
Coaching & PIP action log
The record you need before a hard conversation
Breakeven this week
Orbit Bookkeeper pulls QuickBooks, classifies every transaction with AI, and produces a real P&L. Pair that with the pricing engine and you see margin the moment a WO closes — not 30 days later.
Orbit Bookkeeper
QB sync, AI categorization, P&L, cashflow, profitability, tax reports
Financial Visibility
Budget & Milestones, Estimated vs Actual with forecast, Pay & Revenue per WO
Pricing engine
5-bucket cost model · strike vs anchor · prevailing wage · per diem · retrofit modifiers
Revenue MTD
$284K
Costs MTD
$201K
Margin
29.2%
Top jobs by margin
Type a question in plain English — "which crew is behind on Route 12," "what's my skip rate this week," "how many meters are left on Truck 3" — and Orbit answers from your live field data. No dashboards to hunt through, no exports, no waiting on someone to pull the number.
Plain-English questions
Ask like you'd ask a foreman, not a report builder
Answers from live field data
Velocity, skips, crew, inventory, cost, margin
Drill from the number to the WOs
Every answer traces back to the work orders behind it
Nothing new to learn
If you can text, you can query your whole operation
Pace
86%
Remaining
23
ETA
Thu
Field crews learn the hard way and turnover eats your margin. Orbit Training gives every new hire the exact playbook for the job — meter installs, lid cuts, hand-digging, retrofits — with quizzes and completion tracking your safety auditor will actually trust.
Job-specific modules
Build the curriculum your operation runs. Republic WMX, New Chicago VAC, retrofits — whatever the playbook is.
Toolbox Talks automated
24 weeks of weekly safety content with field sign-off. The compliance paper trail OSHA and your insurer want.
Performance feedback loop
Worker Intelligence flags techs who need a refresher. Training closes the loop with targeted modules.
WMX Install · Republic MO
Mark D.
New Hire Day 1 · Field Basics
New Hire #4
Hand-Dig Protocol · OSHA
Tech #7
Toolbox Talk · Week 17
6 due today
Pricing
No seats. No per-feature tiers. Your foreman, dispatcher, controller, and you — all included.
Per work order
$1.00
Every WO created in Orbit. 10,000 WOs/yr = $10K. 50,000 = $50K. You only pay for what you run.
One-time project setup
From $1K
Scaled to complexity. Includes discovery, custom WO configuration, training, and your first go-live.
Annual SaaS
$10,000
10,000 WOs × $1
Setup (one-time)
$2,500
Includes discovery + training
Year 1 total
$12,500
Year 2+ = SaaS only
Estimate only. Final pricing confirmed in your demo conversation.
That's less than what the spreadsheet costs you in admin time, missed invoices, and the foreman writing things down twice.
Magic-link in and explore a pre-seeded contractor workspace. Real WOs, real reports, no setup.
We'll email you a one-time link to sandbox.orbitwork.io
Book a 15-minute demo and see how Orbit can streamline your field operations. No commitment, no pressure — just a quick look at what's possible.